NEW FEATURES FOR 2005-2006:
NEW PDF PRINT FILES. WE ALSO CREATE TXT FILES IF YOU WANT THEM. YOU WILL NEED TO HAVE ADOBE ACROBAT ON YOUR SYSTEM FOR PDFíS.
EASIER TO READ COLORS ON THE SCREENS.
THIS IS NOT NEW, BUT MOST PEOPLE DONíT KNOW WE HAVE ADDED A BACKSPACE FUNCTION WHEN ADDING SCORES TO DELETE INCORRECTLY ENTERED NUMBERS
NEW FEATURE THAT ALLOWS YOU TO START OVER WITHOUT LOSING ALL OF YOUR DATA. WE ADDED THIS LAST YEAR, BUT THERE WAS SOME RISK. WE TOOK OUT THE RISK THIS YEAR.
HTML FILE IS CREATED IF THAT OPTION IS TAKEN. THAT FILE WILL SHOW UP IN THE MAIN FOLDER.
NEW USE OF ALPHABETIC KEYS TO FIND PLAYERS WHEN ENTERING SCORES BY ENTERING THE FIRST LETTER OF THAT PLAYERS FIRST NAME.
ENTERING TEAMS IS NOW A 4 DIGIT CODE INSTEAD OF A 3 DIGIT CODE.
GOLFSTAT COLLEGIATE SCORING SYSTEM
Developed by: Mark Laesch
COPYRIGHT © 2006, All Rights Reserved, Golfstat, Inc.
Check out Stats, Scores, and More: GOLFSTAT.COM
Welcome to GOLFSTAT RESULTS software. These directions were last updated on January 16, 2006. There are several things you need to do before you run the program. These programs WILL only run from your hard drive. We have sent you an installation program.
Follow the simple instruction you received by email to download and extract the software.
To run the program you may:
Go to MY COMPUTER and go to the DRIVE where you extracted the software and double click on RESULTS.EXE. The first time you do this the software will create several sub-folders that will get some of the files out of your way and organize all of the print files that get created.
There is some work that needs to be done before the start of your Tournament (Options 1 thru 8). RESULTS can handle up to 60 teams of six players plus 60 other individuals. It can also handle up to 4 different courses played in the Tournament. The latest registered rosters for all Men's and Women's NCAA, NAIA, and JC teams are included. THERE IS NO NEED TO DELETE NAMES OF PLAYERS NOT PLAYING IN THIS EVENT. At most Tournament's there is a location where someone receives the scorecards turned in by the players and then adds them up to check the score. RESULTS replaces that function because it works like a calculator to double check the total score. At the same time the information has then been entered into the computer and all printouts of results needed by Sports Information, the Media, and Golfstat will be automatically available.
Letís get started. Notice that all segments of these directions begin by underlining the first word. This segment on getting started should be read first and then you should actually do what is said here to make yourself as familiar with RESULTS. There are several options that you can take with RESULTS. Each option will have a segment of directions devoted to it. This segment is an overview.
The first time you get into RESULTS it will take a few seconds for the program to start because certain files will be created. This will only happen that first time.
Welcome to your main screen. In the upper left hand corner you see " 1 Add or Delete Participating Schools" followed by other options. This particular option is in RED and has an > pointing to it which means the cursor is located at this option. Notice at the bottom of the screen the different keyboard keys you can use are explained. The actual key used is shown in white while the explanation is shown in green. All options will have help lines like this and they will be located at either the bottom of the screen, the top of the screen, or the right side of the screen. Use your cursor up and down arrows to move from option to option. ENTER the option you want. ESC when you are done with the program. If at any time during the running of RESULTS an error situation arises, you will here a beep followed by a Red Screen. Within the Red Screen will be a White Screen that defines the Error and tells you how you should handle it.
At the right you see the following information:
-Time of Day
-Days till files expire. (RESULTS is designed for single use and only for the Tournament that you registered. After 45 days the files on this program will cease working.)
-Tournament. (This can be changed.)
-Number is the Golfstat number assigned to this Tournament.
-Color codes of the different types of options available with RESULTS.
Once you have started entering scores (" 9 Enter Scores for Today's Round") options 1 and 3 will not work anymore. This is to guard against incorrectly entering wrong scores. If for some reason you have started entering scores and realize that you left out a school or had a wrong player playing, you can take either option 1 or 3 and either PARTIALLY or COMPLETELY start over.
The Options: Two important things to remember: These options have been placed in category order of how you would use them for the set up and scoring of your tournament. Don't be afraid to be bold when you are new to this software. More often than not, you will receive an error message if you make a mistake. Another thing to remember is that this software is broken down into 2 major areas: scoring and pairings. The scoring portion of the software is required as part of getting results to Golfstat. The pairings are not required. Options 6, 7, and 8 will create and print pairings and labels to make your Tournament run smoother. Before we discuss the available options in detail letís look at the most logical order of steps assuming that you are using the pairings:
Use option 1 to tell the computer which schools are sending a Team or
Individuals to your Tournament.
Use option 2 to print a registration form for each of these schools.
Use option 6 to format your tee times for each round.
Use option 5 to enter the hole by hole yardage and par for any and all courses
5) Have the schools use the registration forms when they arrive to fill out their
lineup and then enter those lineups for Teams and Individuals using option 3
(use option 4 if players need to be added or edited on roster file).
6) Use option 6 again to set the proper Teams and Individuals in the already
formatted tee times.
Use options 7 and 8 to print out pairings and scorecard labels for the first
Use option 9 to enter scores when players turn in their scorecards.
Use options 10-15 to print out any desired results reports after a round is
finished and updated. You can have the computer automatically print out the
main results reports when exiting option 9 by taking the #3 update option.).
For rounds 2, 3, and 4 you would repeat steps 6 through 10.
LAST STEP: When updating the files after entering scores for the Final Round,
make sure to answer that you are in the Final Round. This will automatically note that on the printouts. This will also cause the GOLFSTAT REPORT to print. This printout must be immediately FAXED, EMAILED, or ELECTRONICALLY SENT (see on screen directions). Remember that the software quits functioning 45 days after it is first prepared by Golfstat. However, the print PDF files that the software creates will be permanent.
1 ADD OR DELETE PARTICIPATING SCHOOLS
This option identifies which schools are sending a team and/or individuals to your Tournament. These schools are referred to as participating schools. All rosters for all schools enrolled in the Golfstat Rating System are already included in the files that have been sent to you. What you are trying to accomplish is to find the Golfstat ID number associated with a participating school and enter that number. You must list all participating schools before you can run option 3. This is the most complicated scoring option and the keyboard keys at the top change when you invoke the look up feature (explained next paragraph) so we will discuss each keyboard key.
NUMBER of school - If you know the 4 digit Golfstat Team ID number simply enter that number.
ESC End - Ends this option and sends you back to the main menu.
SPACEBAR revert Add/Delete Mode - By striking the spacebar at this point you toggle back and forth as to whether you are adding or deleting participating schools. You will notice the word ADDING or DELETING will appear on your screen to indicate which mode you are in.
LETTER School List - If you don't know the Golfstat ID of a school type the first letter of that school to see a listing. When you do that you have invoked the look up feature and your keyboard keys will change at the top. Schools beginning with the letter you typed will show up in the bottom left hand corner 10 schools at a time. To see the next 10 schools beginning with that letter (assuming there are more than 10) strike the ENTER key. To exit the look up feature strike the SPACEBAR key. Note that the spacebar key has two distinct functions depending whether you are in or out of the look up feature. If you can't find the school in the look up feature try different letters that might make sense (i.e. California at Los Angeles is listed as UCLA; the letter C won't show you their ID
number, but U will). It is possible that a first year program has not registered onto the system at the time your Tournament is held. You can add that team by entering 9999 (explained in detail below).
9999 to create record for school not on Golfstat Rating System - This allows you to still enter scores for schools not on the Golfstat Rating System. When you type 9999 you are asked to enter the name of the school in both a long (20 character) and short (10 character) format. You can strike ESC at any time during this entry to abort this feature if you have made an error. If the team you are entering is a second (JV or B) Team for a School that is on the system. You will be asked if you just want to copy their Roster over to the new team you have created. If you answer yes you then proceed by typing in the schools actual Golfstat ID number. The program will then copy the roster to the new school and save you from having to type in those players names. If the school you have created is not on the Golfstat Rating System you still have to enter the players names using option 4. If you donít know the Golfstat ID of the school you are copying over you may still use the lookup option to find it.
STARTING OVER ONCE YOU HAVE STARTED SCORING: Options 1 and 3 will not directly work once you have started scoring. If you left out a team or player or had a bad lineup that you need to change you can do this by PARTIALLY starting over through Options 1 or 3. You can choose to COMPLETELY restart, but you lose all of your data. You can also choose to PARTIALLY restart which allows you to change or add players, but if you used the pairings feature you will have to re-set the lineups and you may have to redo the formatting.
2 PRINT REGISTRATION FORMS
This option doesn't have to be used, but is a great benefit in running option 3 as well as using the pairings options for your Tournament. This option allows you to print out a Tournament Registration form for any participating school in your Tournament. All you have to do is enter the Golfstat ID number listed next to the school. Obviously, you cannot run this option until you have first run option 1. By just striking the ENTER key you can print a registration form for all schools participating in your Tournament. This registration form is used by the participating school to enter their lineup. It also deals with information important to help identify schools for your volunteers and for communicating with that school during the Tournament. The Coach of the participating schools simply fills in their lineup along with the above information. They need to remember to note any players playing as individuals. The form is also helpful for the Coach to check spellings and year in school.
The PDF file in the PRINTOUT folder that is created is named REGISTER.PDF.
3 IDENTIFY TEAM OR INDIVIDUAL PLAYERS
This option identifies which players on participating schools are playing for the team or as individuals. If a player is playing as an individual simply enter an "I" for that individual. The lineup you receive from the coach will have team players in numbered positions. Enter the lineup number for each player playing as a member of the team. RESULTS handles 4 person, 5 person, or 6 person teams. This option will not allow you to duplicate or skip lineup numbers. If a team has 3 or less players, they will all have to play as individuals. If all participating schools do not have a team or at least 1 individual, you will not be able to enter scores. New Up and Down arrows make it easier to fix mistakes when completing this option.
STARTING OVER ONCE YOU HAVE STARTED SCORING: See Option 1 for how this works.
4 EDIT/ADD ROSTERS OR TOURNAMENT INFORMATION
This allows you to add new players, correct player spellings, or correct errors in the year in school of the player. You may also change the following Tournament information:
-Golf Course Name
-Location of Golf Course
-Number of Players Scores counting (pre-set at 4 for Women; men can be 4 or 5)
Keep in mind that any changes you make will change the permanent Golfstat record so be sure of your changes. Year in school should be defined from an eligibility point of view. This option is also used to enter the names of players for a school that you added with the 9999 feature in option 1. If you are adding a name of a player to an existing school, please place that name after the last name shown as opposed to the first open line (DO NOT CHANGE THE POSITION OF PLAYERS ALREADY ON THE FILE). Note that if you are changing Tournament Information, you will enter 9999 as your "Team Code" when the computer asks for that code. Unlike other options in this program, this option can be used at any time, even after you have started entering scores (if you change information such as golf course you will have to re-update the results for printouts to change).
5 EDIT PAR AND YARDAGE FOR COURSES
With RESULTS you have the ability to play 4 different golf courses in your Tournament. This option simply allows you to enter the yardage and par for any course used. When taking this option the first question you are asked is which course. There is nothing magical here, just answer 1 for the first course you play and follow suit with any additional courses that are played. This option has to be completed before any scores are entered. You don't need to change the yardage and enter a new course just because you change the location of the tees for a round unless you change the par of any given hole.
MENíS TOURNAMENTS ONLY: If you have a nine hole round the software can accommodate this by just entering yardage and par for the nine that was played and leaving the other nine holes as you initially saw them (--- for yardage and - for par). The
computer course used (1,2,3 or 4) must be different than the course used for 18 hole rounds.
If you make errors and want to get a course yardage and par back to it's initial starting point just TYPE Z to zero all for that course. We have also added a TAB function to goto the next hole and a BACKSPACE function to start over on a hole.
6 PREPARE TEE TIMES FOR ROUND
This option allows you to format tee times and also allows you to set tee times. Formatting can be done at any time. Setting of tee times can only be done once the lineup has been entered (option 3) and the tee times have been formatted. RESULTS checks to make sure your number of formatted tee times matches your number of players before it allows you to set any tee times. When you are setting tee times you have the option to set tee times by lineup or results. Both of these will be explained in this section.
The first question you are asked is WHICH ROUND DO YOU WANT?
Your options are 1 through 4. Next RESULTS will ask you if you want to Format tee times (TYPE F), set tee times (TYPE S), or ESCape back to the main menu if you mistakenly took this option.
LET'S FIRST LOOK AT FORMATTING TEE TIMES:
There are 100 possible tee times for each round and up to 4 players can tee off at that time. Formats for tee times can all be done before the Tournament starts. The keyboard keys are shown on the right side. Let's look at each one.
ESC end - When you are through formatting this will return you to the main menu. Before returning RESULTS will tell you how many tee times for players have been formatted. It will also check for duplicate formatting and will not allow you to return to the main menu until this has been corrected. The ESC key is also used during the use of any of the formatting functions. It allows you to abort that function in the middle instead of having to go through the whole function to abort out of a mistake.
PGUP or PGDN - As mentioned, there are 100 possible tee times per round. They are shown 20 at a time on the screen. Using PGUP or PGDN will allow you to look at the next 20 tee times or the previous 20 tee times.
FORMAT COPY - If you are using the same format for more than 1 round you can simply copy the previously entered format for another round instead of having to redo the whole thing. If you take this option RESULTS will ask you which previously formatted
round you want to copy. This option can also be used if the format between rounds changes slightly, because once you have a copied a format you can still edit it.
GOLF COURSE - This allows you to format which Golf Course is being played (you have up to 4 golf courses and all could be used in any given round). When invoking this selection RESULTS will ask you to enter a 2 digit number called FROM followed by a 2
digit number called TO. It is simply asking which range of tee groups you want to edit. As an example you could enter FROM as 01 (numbers 1 through 9 have to be entered as 01, 02 etc.) and TO as 30. You are telling the computer that you are about to enter which course was played for those particular tee groups. This allows the computer to enter that course number for all of those tee groups at once. You cannot enter a TO number that is less than the FROM number. The TO number can equal the FROM number. FROM and TO are also used for HOLE, TIME, DELETE, and MANUAL. We will not explain them each time, but rather refer you to this section. Once you have entered FROM and TO you will be asked which golf course. Your options are 1, 2, 3, or 4. Notice that the tee groups you are formatting do not have to be showing on the screen. In this example you are formatting 30 tee groups at once and only 20 can be shown on the screen at once. In fact, the tee groups you are formatting don't have to be the ones showing. We do suggest that you double check your work. After you have entered which golf course you are formatting RESULTS gives you a fail safe option which allows you to Continue or ESC to not accept what you have just done. If you type ESC, RESULTS will reject what you have just done. Any other key will accept the formats entered.
HOLE - Formats which hole players tee off from (refer to GOLF COURSE to explain the use of FROM and TO). HOLE first asks you if you want a Fixed Tee Start or a Shotgun Start. If you pick a Fixed Tee Start RESULTS will ask you the range of tee groups using FROM and TO. Then it will ask you which hole you are starting from (2 digits). Again you will have the Continue or ESC which allows you to reject or accept this information. If you pick Shotgun Start RESULTS will go through the same FROM-TO process, but then will ask you how many groups are Teeing off from each
hole. You may answer 0 through 4. You are asked this question for all holes (1-18). Of course the final total number of groups that you enter must equal the number of Tee Groups that you are formatting. When you pick a Fixed Tee Start every tee time in
the FROM to TO range that you picked will start from that hole. In the Shotgun Start, tee time holes are set by your answers to how many groups are teeing off at each hole (also see SWITCH for help on formatting Shotgun Starts).
TIME - Formats the starting time for each tee group (refer to GOLF COURSE to explain the use of FROM and TO). TIME first asks you for your FROM to TO range. It then asks you to enter the time for the FROM tee time. This must be entered as 4 digits (i.e. 8:00 is entered as 0800). Then it asks for an interval between tee times. This interval can be anywhere from 1 to 15 minutes (this is also a two digit number and can be 00 if a Shotgun format is being used). Upon accepting the information through the Continue or ESC, the times will be automatically entered for the desired FROM to TO
ATTACH - Allows you to enter a whole wave of Teams for a segment
of tee groups. Let's say that your first 5 tee groups have been set up for the five players on the first four teams (by pre-seeded lineup or round results). You can useATTACH to format these 20 players in one step. RESULTS first asks FROM (see GOLF COURSE) which tee group you want to start the attachment. Using our example let's say we answer 01. Then you are asked to put in the two digit number of the teams you are attaching. Remember that this is a format number and is only used for the computer to help set tee times. It has nothing to do with the Golfstat School account number used in other options. Typically, a Tournament seeds Teams by number before the Tournament or their finish position respective to the field after a given round. This would be that number. RESULTS is also flexible enough that when you use this same option to set tee times you can make adjustments on the fly if it works out better for your pairings.
When attaching you must attach 2, 3 or 4 teams. If you are attaching 1 team you must use MANUAL. Using our example, let's say that we enter 01, 02, 03, and 04. RESULTS then asks for the Team Format. In most Tournaments, the number 5 player tees of first followed by the 4 player and so on. The default for Team Format is 5D which stands for 5 players on a team teeing off in descending order (if a shotgun start has been asked for during this session of formatting using the HOLE option, the default will be 5A). Your other 3 options are 5A, 6D, and 6A which stand for 5 players ascending order, 6 players descending order, and 6 players ascending order. If you have a Shotgun Start and this causes an unusual sequence for how your lineup tees off, you may use the SWITCH option after ATTACH to flip 2 groups into the proper order. You may also use MANUAL. Once again RESULTS uses the Continue or ESC to accept or reject this information.
MANUAL - Allows you to format a group of tee times in a specific column (Player 1, Player 2, Player 3, or Player 4). When using MANUAL you are first asked your FROM to TO range (refer to GOLF COURSE). Then you are asked which Player column (1, 2, 3, or 4). The Continue or ESC is invoked at this point. Upon accepting to continue you are then asked to manually format the range of tee groups you entered in the Player column you chose. You have 2 choices, one for a team player and one for an individual. Let's say that we have a Shotgun Start and because of the slotting of the tee times you have players from team format number 01 teeing off under Player column 1 in the following order (player 4, player 5, player 2, player 3, and player 1). Additionally let's
say that the number 1 individual then tees off in tee time 06. FROM would be 01, TO would be 06, and Player column would be 1. When formatting manually you enter a 3 digit code. If it is a team player, you enter the 2 digit team format number followed by
the player position number. For an individual you enter "I" for individual followed by a 2 digit format number. In the previous example those entries would be as follows: 014 015 012 013 011 and I01.
DELETE - Allows you to delete tee groups that have already been formatted. If a tee group just has incorrect information you can either delete that tee group or just write over the previously formatted tee group or groups. Let's say that you want to delete tee groups 15 through 20. You would enter these number for your FROM to TO (refer to GOLF COURSE) range. You are then asked to Continue or ESC. If you accept, these tee times formats are deleted. You may also delete a player format column without deleting the rest of the information in any particular tee time.
COMPRESS - If you delete tee times in the middle or have a player in player columns 1 and 3 of a certain tee time, but not in player column 2, the COMPRESS feature will compress all of your formatted tee times into the most condensed position. When you
ESC this option a compress automatically takes place, but this allows you to do it while you are still formatting. You are asked if you want to Continue or ESC.
RESTART - If you have totally messed up what you are trying to do you can pick the RESTART feature which will take you back to the point where you started when you started this session of formatting. You are asked if you want to Continue or ESC.
SWITCH - Allows you to flip the information under Players 1-4 for tee groups. The computer asks you which tee group you want to flip. It does not flip the information for Time, Hole, and Course. SWITCH is a valuable time saving tool for Shotgun Starts and wonít be needed with fixed tee starts.
You also have the option of switching all double group holes at one time. The first time you invoke the SWITCH option in any session you will be asked if you want to switch all A-B groups at once. If you answer no you will still have the opportunity to switch specific groups. Anytime during a session that you choose to only switch specific groups, you will lose your ability to make a total A-B group switch during that session.
LET'S NOW LOOK AT SETTING TEE TIMES:
Setting tee times is fast and easy. When you take this option you will notice a slight time lag. That is because the computer is checking to make sure that the number of tee time positions that you have formatted is equal to the number of players playing.
There are two ways that you can set tee times: by lineup or by results. The first round has to always be by lineup, but you have your choice on subsequent rounds. There are two differences between setting tee times by lineups or results. In results, players on a team are repaired within their team based upon results. Secondly, the order in which teams and individuals are given you to set is different between the two. In results, the teams and individuals are given to you in order of where they stand in the Tournament at the present time. In you choose lineup, the teams and individuals are presented to you
based upon the team's account number with Golfstat.
Teams are always presented to you first and individuals are presented to you after the teams. The screen tells you how many team players and how many individual players are to be set.
ESC - Will end this option at any time without finishing if you need to exit for any reason. Unlike all other options, you don't need to use ESC when you are done. The computer will automatically end the option once you have set tee times for all teams and individuals.
SPACE(BAR) - Like the format feature, the formatted tee times are shown to you. They are shown 10 at a time instead of 20. The SPACE(BAR) simply allows you to look at the next 10 tee times. Unlike format, you cannot go backwards to look at tee times. You
always have to go forwards.
Zero - Allows you to start over without having to leave the option.
The first team is presented to you and you are asked to type a 2-digit response. The response is the team format number where you desire this team to be positioned. The team presented to you has a number next to it, but that is just a counter so you know how
many teams have been set. Of course, if you are setting by results, that number is the order that the computer has teams listed on the results file and could very well be the same format number value that you enter. Because different events may break ties for pairings purposes differently, RESULTS gives you the flexibility to set teams that are tied in the order you desire.
If you use a format number that you have already used, the computer will tell you a duplicate has occurred and ask you to respond again. If you use a format number that has not been used as a format number, the computer will give you the option of trying again or getting out of the option to fix a possible formatting error.
As you format teams and individuals, the tee times listed change from the format style to a listing of the players who occupy that tee time as a double check for your work.
Let's give an example: Four teams A, B, C, and D are playing and two individuals X and Y. You have 11 tee groups of twosomes formatted as Teams 01, 02, 03, and 04 along with individuals 01 and 02. If you are setting by lineup the computer will present you the first team listed as 1 A. If they need to go in to the lineup set tee format as the fourth team you would type 04. Next is 2 B and you might type 01. Then 3 C and you might type 02. And finally 4 D you would type 03. Let's say that for individuals you type 01 and 02 respectively. Now let's assume that when it is time for Round 2 your format is exactly the same, but you are setting by results. Let's say that team D is leading the
tournament followed by a 3 way tie between A, B, and C. The computer will
present you team D first shown as 1 D. You would type 01. Then the computer will present the next 3 teams based upon the lowest cumulative drop score. If you have a different tie-break procedure you might override this order. As an example, the computer might show you 2 A, but you would type 04. Then the computer might show you 3 B and you would type 02. Finally the computer would show you 4 C and you would type 03. The same logic takes place for individuals. When you computer has presented all teams and individuals to you it automatically returns to the main menu.
7 PRINT TEE TIMES ON PRINTER
This prints out pairing sheets that you can use for whatever purpose you desire. In the Leaderboard Version you would also use this option to print out forms for scoring volunteers.
This options creates a file in your hard drive PRINTOUT sub-folder. The name of the file for the pairings will be RD(the round number)PAIR.PDF.
8 PRINT LABELS FOR TEE TIMES
This prints labels that can be used for your scorecards. You should use 3 wide 2 5/8 x 1 inch labels. This option creates a file in your hard drive PRINTOUT sub-folder. The name of the file will be RD(the round number)LABEL.PDF. When printing there are Scaling options or Print to fit options on your Print dialogue box. You want to answer none or turn off these options for the labels to fit properly.
_9 ENTER SCORES FOR TODAY'S ROUND
The first thing this option does is check to see that you have properly completed options 1 and 3. If you have not, this option will tell you what you did wrong and make you fix it before proceeding. It does this because once you start scoring, options 1 and 3 cannot be used anymore unless you start over. This check by the computer only happens the first time you take this option.
The first question you are asked is which round is being played? You may answer 1,2,3, or 4. (There are times with certain hardware that the sort that takes place in the program at this point has trouble completing. If you encounter this problem you can fix it by entering the round number as a negative number instead of a positive number. Simply type the Ė sign before the number. It will skip the sort. Your teams will show up in Golfstat ID order and not alphabetically).
Next you will be asked which course(s) were used for this Round. It will only ask you this information for courses where you have entered the par and yardage. Simply type Y if the course was used for that particular round and N if it wasn't.
Next you will receive a REMINDER on the different ways you can get the required scoring information to Golfstat when the Tournament is over.
The main entry screen is set up alphabetically by participating school. Players within a participating school are alphabetical by their first names. There are 10 players listed per screen. You can use the up and down cursor or Page Up or Page Down to move from screen to screen or within the screen. The only unusual keyboard key is @ which is used to end this option. The reason for using an obscure key is to prevent an inadvertent ending to this option.
NEW FOR 2005-2006: You can find players by typing in the first letter of their first name. The software will take you to the next player with that first letter. If that is not the correct player, keep typing that letter until you find your player.
Notice that when you enter scores hole by hole that you only use 1 digit numbers. If there is a score on a hole that is 10 or greater you must type 0 (the zero number). That will force the software to ask you for a 2 digit number for that hole. If you inadvertently type 0 and the score for that hole was a single digit number like 5, simply type 05 and the computer will revert it to single digit status. The highest score per hole allowed by the computer is 59.
If you make a mistake while entering you have several options:
-Before you have entered all holes you may use the BACKSPACE to erase previously entered holes.
-After you have entered all holes, but before you have accepted the data you can use the Quick Edit feature. You will be prompted on its use at that point.
-You can always start over during hole-by-hole entry by striking the ESC key.
-If you want to edit an already entered and accepted score, strike SPACEBAR again. You will be asked if you are sure that is what you want to do.
If more than one course was played in a round you will be asked which course that player played. Note that on the right side of the screen, scores are kept for Daily Total, Tournament Total, and which course was played each round is also shown. WD stands
for withdrawing from a round and DQ stands for disqualification. When withdrawing or disqualifying a player from a round you do not strike the SPACEBAR before entering the F1(WD) or F2(DQ). Nine hole scores are allowed only for Men.
When you exit this option you have 4 exit options. You can return to the Main Menu, you can update the files without printing reports, you can update the files and print the
reports, or you can enter a Team Penalty. The Team Penalty option (4) will bring you back to this screen to take one of the other 3 options. When taking options 2 or 3 you will be asked if this is the "Final Round". If you took option 2, but say this is the Final Round, the computer will automatically invoke option 3. In Final Round status the computer will also allow you to break ties for first place. You don't have to do this, and may simply by-pass the tie break feature by entering 999. Invoking the "Final Round" status is only for the printouts and for breaking ties. If you need to get back into scoring to make an edit, the "Final Round" status turns off automatically.
Every time you get into the scoring option an informational screen tells you about the data that you need to send to Golfstat at the end of the tournament. There are two things that we need. We need the Golfstat Report and we need the data entry file.
-The Golfstat Report will automatically be printed when you invoke the Final Round feature. The name of that file will be SCOM or SCOW (M for Men and W for Women) followed by the Tournament number and followed by a .PDF. This PDF is in the main folder and not the PRINTOUT sub-folder. To guarantee best delivery you should fax us the printed report and EMAIL us the file at MAIL@GOLFSTAT.COM. You may also follow the onscreen directions to send the files Electronically if you computer is online.
-The data entry file is named SCOM or SCOW (M for Men and W for Women) followed by the Tournament number and followed by .ENT(data entry file) or .DOC(Golfstat Report). This file will be on the hard drive in the main folder. You should email us that file or send it Electronically if your computer is online.
DO NOT SEND THE GOLFSTAT REPORT BY MAIL. FOLLOW THE DIRECTIONS ABOVE FOR THE SENDING OF THE GOLFSTAT REPORT.
10 PRINT 1 PAGE MEDIA SUMMARY
This prints a quick 1 page results summary which shows the Top 20 Teams and Players. This particular report will run over onto a second page if there is a large logjam of players at 20.
This option creates a file in your hard drive PRINTOUT sub-folder. The name of this file will be RD(the round number)MEDIA.PDF.
11 PRINT TEAM RESULTS
This prints out results for all teams in the Tournament.
This option creates a file in your hard drive PRINTOUT sub-folder. The name of this file will be RD(the round number)TEAM.PDF.
12 PRINT PLAYER RESULTS
This print out results for all players including individuals.
This option creates a file in your hard drive PRINTOUT sub-folder. The name of this file will be RD(the round number)PLAY.PDF.
13 PRINT PLAYER AND TEAM SUMMARY
This prints out a report which shows all teams in order along with all players on that team. The players are also shown in order within their team. Players playing strictly as individuals are grouped together at the end of this printout.
This option creates a file in your hard drive PRINTOUT sub-folder. The name of this file will be RD(the round number)COMBO.PDF.
14 PRINT COURSE HOLE BY HOLE & STATS
This prints out a report that shows you how each hole played for each round on any course that was played. It also prints out a report that shows the tournament Player and Team leaders in 6 categories.
This option creates a file in your hard drive PRINTOUT sub-folder. The name of this file will be RD(the round number)STATS.PDF.
15 PRINT TOP TEN PLAYER'S HOLE BY HOLE
This is a report for the media that shows hole by hole scores for the Top 10 individuals in the Tournament.
This option creates a file in your hard drive PRINTOUT sub-folder. The name of this file will be RD(the round number)TOP10.PDF.
16 PRINT GOLFSTAT REPORT
VERY IMPORTANT!!! This report needs to be FAXED to Golfstat immediately following the Tournament. It is set up to FAX easily. It does not need to be sent after each round, only the final round. As an alternative you may EMAIL the print file of the Golfstat Report that is created in your hard drive folder. You may also send the file Electronically if your computer is online. On screen directions you help you with this process at the end of the Tournament. The name of this file will be SCO(then M for Men or W for Women)(the tournament number).PDF.
If you have read this carefully and have a little working knowledge of computers and golf you should do just fine with this software. If you do have any questions, please call us at (309) 828-6430 or EMAIL us at MAIL@GOLFSTAT.COM. By using the start over feature, you can actually practice with this software and put in bogus data. You can then
erase the bogus data by starting over.
When printing results you get a "red screen" error that File cannot be found:
You did not update after entering scores. Go back into entering scores and get back out using option 2 or 3.
When trying to update scores you get a message that reads:
"A Score, a Withdrawl, or a Disqualification has not been entered for every player yet. You must do this before the files can be updated. It is possible that the problem is with another round".
1.Go back into scoring and look at every player. The farthest right column of information deals with which golf course a player played in each of the 4 possible rounds (4 digits in this column are for each of the 4 possible rounds). Every player should have
a 1, 2, 3, 4, or -(dash) listed for each round of the tournament that has been played to this point. There should be a 0 for any round that has not been played or will not be played (note: if you have a 3 round event and round 2 gets rained out the computer still looks at the 2 rounds as 1 and 2, not 1 and 3).
TIPS FOR MOST EFFECTIVELY USING YOUR TIME:
I hear complaints from time to time that SIDís at the Division III level have to wear too many hats and that they donít have time to put in scores hole by hole or have time to sit at a golf tournament all day. You should never have to sit at the event all day. Here are hopefully some helpful hints. In discussions with the NCAA this summer (2004) they want to maintain hole by hole scoring.
Set up everything in advance and let someone else actually punch in the scores. The most effective way is to have whoever is adding up the scorecards when they are turned in before they are posted. This is a function better done by computer anyway and so it is faster and more reliable that manually adding up a scorecard.
If you say you donít have the lineups before you get there, at least set up the teams and golf course and let someone add the players at the course. With the new, more flexible restart feature this is easy to do.
Your software for this event can be downloaded on any computer. See if the golf course can set it up on their computer. If it is always online they can actually send the results after the event and save you even more work.
A combination of these three hints should get you through most situations where you are short on time. If you still have a different situation, call us and we can give you even further hints.